An interview copilot built for Zoom interviews.

How AcePilot hears a Zoom interview

AcePilot listens to the audio your machine is already playing — the interviewer's voice coming out of your speakers or headphones — and transcribes it locally in the moment. It is not a Zoom app, it is not an integration, and it does not authenticate against your Zoom account or your calendar. Nothing is added to the meeting, so nothing appears in the participant list and no recording consent prompt is triggered on Zoom's side.

That is a deliberate architectural choice. Tools that join the call as a bot are visible to everyone in the room and leave a trail in the meeting log. AcePilot's approach means Zoom sees exactly what it would see if you were sitting there with a notebook.

What Zoom actually shares when you share your screen

Zoom gives you three options: your entire screen, a single application window, or a portion of the screen. This matters, because the three behave very differently. Share a single window and Zoom sends only that window — anything else on your desktop is irrelevant. Share your entire screen and Zoom sends everything a normal screen recorder would capture.

AcePilot is excluded from screen capture and from window enumeration, which has two practical consequences on Zoom: it does not show up in Zoom's "select a window to share" picker, and it is not present in the stream your interviewer receives even when you share the whole screen. By the same mechanism it is absent from a Zoom local or cloud recording of that shared screen, because a recording captures the same composited stream.

Setting it up before a Zoom interview

Do this once, and ideally not fifteen minutes before the interview:

• Install from Applications, not the disk image. On macOS, drag AcePilot into Applications and always launch it from there. Running it from the mounted .dmg or your Downloads folder is the single most common reason Screen Recording shows as denied.
• Grant permissions, then restart the app. macOS asks for Screen Recording and Microphone. Screen Recording only takes effect after you quit with Command-Q and reopen — the permission sticks across future updates after that. On Windows there is no separate screen-recording permission; only the microphone prompt appears.
• Do a dry run in a Zoom meeting with yourself. Start a meeting with no other participants, share your screen, and confirm what you see in the preview. Two minutes of checking beats discovering a permission problem live.

The full step-by-step for both platforms is on the download page.

Zoom specifics worth knowing

• Waiting rooms and lobbies. You are often parked in a waiting room for a few minutes. That is a good moment to confirm AcePilot is armed, because once you are admitted the first question tends to arrive quickly.
• Breakout rooms. Panel interviews sometimes split into breakouts. Audio follows you into the room you are moved to, so AcePilot keeps working — but the change of voices is a good reason to have your resume context already loaded.
• Zoom's own transcription and AI summaries. Recent Zoom versions can transcribe the meeting and generate summaries for the host. Those work from what Zoom itself captures — the call audio and the shared stream — so what you read on your own monitor is not part of it.
• Headphones help. Not for privacy, for transcription accuracy. Speaker audio bleeding into your microphone makes every transcript worse, on any platform.

What it will not do

AcePilot is not an answer machine, and being honest about that is the point. It works from your resume and the job description you gave it, so what appears on screen is your own experience with a shape around it — the claim, the evidence, the number. It will not invent a role you did not hold. It deliberately gives you beats rather than a script, because reading a paragraph aloud sounds exactly like reading a paragraph aloud. It is a preparation and recall tool, not a guarantee of an outcome.

Questions people ask about Zoom

Does AcePilot appear as a participant in a Zoom meeting?

No. AcePilot does not join the meeting. It is a desktop application on your own machine, not a Zoom app, bot or integration, and it does not use Zoom's meeting APIs or your calendar. The participant list shows the same people it would show if AcePilot were not running.

Can the interviewer see AcePilot if I share my screen on Zoom?

Not from the screen you share. AcePilot is excluded from screen capture and window enumeration, so it does not appear in Zoom's share picker or in the stream your interviewer receives. What they see is you looking at your own monitor.

Does AcePilot work on Zoom for both Mac and Windows?

Yes. There are builds for macOS 13 and later, on Apple Silicon or Intel, and for Windows 10 and later. On macOS you grant Screen Recording and Microphone permissions once, then quit and reopen the app. On Windows only the microphone prompt appears.

Before you use it

Plenty of employers publish rules for their hiring process, and some prohibit outside assistance outright. We would rather say that plainly than route around it: read the rules of any process you take part in and decide for yourself. Our acceptable use policy sets out where we draw our own line, and the disclaimer is honest about what AcePilot is not.